Salt Lake City,UT
iHeartMedia, Inc.
DESCRIPTION
iHeartMedia Stations
Job Summary:
Provides revenue generating support as well as in-person office support
Responsibilities
•Reception – greeting/escorting clients, listeners
•Screens phone calls and directs to appropriate department
•Aggregates and interprets data for financial/accounting reports
•Processes leadership expense reports
•Maintain and trade file and tickets plus disbursements
•Maintains fleet maintenance and management
•Building – property, landscape, pest control, equipment maintenance
•Ordering of office supplies and printing (business cards)
•Set up for new hires – badges, desk set up,, supplies
•Political lead, maintain public file
•EEO Quarterly reporting
•Supports leadership team with report generation, trackers, research and other clerical duties
•Mail sorting + mailing payments to lockbox, package pick up / delivery
•Weekly – update and communicate all station features and sponsorships
•Ongoing – update and communicate the endorsement tracker/tool
•Weekly – collect all sponsorships recap information for events and promotions for recap creation
•Weekly – provide missing copy/pool reports
•Weekly – send aging reports with request for update
•Provide Salesforce account clean up
•Maintain market’s “shared drive”
•Support promotions with prize and winner fulfillment
•Prepare correspondence, reports and other administrative tasks
•Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.
Qualifications
Competencies/Skills
• Proficiency in Microsoft Office suite, social media platforms and search tools
• Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
• Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
• Basic accounting knowledge a plus
• Trustworthy when dealing with confidential and private matters
• Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
• Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
• Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
• Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
• High degree of collaboration with all levels in the organization
• Can work independently without close supervision
• Excellent analytical and decision-making skills
• Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
• Ability to multi task in a fast-paced environment
Work Experience
• 1-3 years’ experience as Executive Assistant
• Media experience preferred
Education
• 4-year college degree preferred
Certifications
• None required
Location
Salt Lake City, UT: 2801 S Decker Lake Dr, 84119
Position Type
Regular
Benefits:
iHeartMedia’s benefits offering is flexible and offers a variety of choices to meet the diverse needs of our changing workforce, including the following:
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Employer sponsored medical, dental and vision with a variety of coverage options
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Company provided and supplemental life insurance
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Paid vacation and sick time
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Paid company holidays, including a floating holiday that enable our employees to celebrate the holiday of their choosing
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A Spirit day to encourage and allow our employees to more easily volunteer in their community
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A 401K plan
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Employee Assistance Program (EAP) at no cost – services include telephonic counseling sessions, consultation on legal and financial matters, emotional well-being, family and caregiving
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?A range of additional voluntary programs, such as spending accounts, student loan refinancing, accident insurance and more!
The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Some positions in certain divisions of the iHeartMedia family of companies are subject to mandatory vaccination requirements as a condition of employment. Candidates who have been offered employment for these positions at iHeartMedia, subject to applicable law, will be required to demonstrate they have been fully vaccinated for COVID-19 or qualify for a medical or religious accommodation from the vaccination requirement by their start date (which may be extended for such purposes). If the aforementioned requirements are not met, candidates who have accepted offers for such positions will have their offers rescinded and/or employment terminated in accordance with applicable law.
Our organization participates in E-Verify. Click here to learn about E-Verify.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Click Here to learn about the San Francisco Fair Chance Ordinance .
Current employees and contingent workers click here to apply and search by the Job Posting Title.