Administrative Assistant

  • Full Time
  • Anywhere

New Haven-Hartford,CT

Nexstar Media Group,Inc.


The Administrative Assistant provides a full range of administrative and clerical support to the General Manager and SVP Sales.  The ideal candidate is punctual, responsive, thoughtful, collaborative, self-directed, great communication and welcomes guidance to improve their performance.  This ideal candidate will also thrive in a fast-paced, professional environment where responsiveness, strong follow through, excellent attention to detail and dedication are the norm. A customer-focused approach with a strong desire to help others is critical for success.  


Duties and Responsibilities:


  • Primary responsibility of supporting Department heads as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
  • Coordinate complex scheduling and extensive calendar management with internal and external stakeholders, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Must be available while senior executive is traveling to trouble shoot any issues with hotels, car rentals and the like
  • Timely and accurate processing of senior executive’s expenses.
  • Assist the Department heads to plan events, both internally and offsite as needed
  • Manage scheduling for executive group, including agendas, mail, email, calls, and other company logistics as needed
  • Perform administrative and office support to DH’s as needed
  • Organize team communications and assist the Department heads to plan events, both internally and offsite
  • Will back up the receptionist on occasion.
  • Performs other duties as directed


Requirements & Skills:


  • 4 years’ experience in administrative role reporting directly to upper management, preferably in a corporate business environment
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office, and other office productivity tools, with aptitude to learn new software and systems
  • Fluent in English
  • Excellent communication skills, both oral and written.
  • Organized, detail oriented and able to multi-task.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences




Apply online at:–Administrative_REQ-21367